Supplier Enablement

Overview for suppliers at RMIT

RMIT carefully considers suppliers that support its commercial and strategic objectives.

RMIT segregates its suppliers into 3 groups:

Preferred Suppliers – suppliers that are contracted for a specific purpose. The investment of substantial RMIT and supplier effort in ensuring commercial and strategic objectives are aligned. These suppliers are registered on RMIT’s Enterprise Resource Platform (ERP) system and mandatory for staff to transact with to agreed commercial arrangements.

Approved Suppliers – suppliers that are assessed for alignment with RMIT’s strategic objectives, including; organisational values, and compliance with all applicable legislation like Modern Slavery. These suppliers are registered on the ERP system and available for staff to transact with and commercial terms are agreed on a transaction basis.

Ad-Hoc Suppliers – suppliers that are dealt with on an ad-hoc basis, usually transacted with infrequently, for low-value purchases.

How to become an RMIT Supplier

Preferred Suppliers – These suppliers are identified by RMIT Procurement at the request of, or in support of, RMIT schools or departments, engaged via a market process and contracted to mutually agreed terms and conditions.

Approved Suppliers – These suppliers are identified as potential suppliers, assessed via the supplier registration process and then registered on our ERP system before any staff can transact with the supplier.

Ad-Hoc Suppliers – Suppliers that are contacted by RMIT staff for infrequent and low-value purchases on an as-needed basis.

Support for RMIT Suppliers

As RMIT transitions to a new Operating model enabled via its new ERP, Workday, it will adhere to a No-PO, No-Pay internal policy to ensure consistent processes and enable on-time payments to suppliers.

What this means for suppliers is highlighted in the Frequently Asked Question section below.

Frequently Asked Questions


RMIT procurement performs market scans for suppliers with required capabilities and/or goods. RMIT invites these suppliers to participate in a tender process. Alternatively, we will advertise our tender opportunities in the appropriate media to ensure all capable suppliers do get the opportunity to participate.


RMIT Procurement will invite you to register as an RMIT supplier via email and send you the required information and documentation.

RMIT Procurement will send you an invitation via email containing:

  • A form for the capture of your Supplying Entity details, including your Social procurement status,
  • An RMIT Code of Conduct for your acknowledgement and agreement,
  • A Corporate Social Responsibility and Modern Slavery risk assessment questionnaire for you to complete, and

A form for the capture of your entity’s bank details.

If requested, suppliers must complete a Corporate Social Responsibility & Modern Slavery (CSR&MS) profile.

Yes. All suppliers must acknowledge RMIT’s Supplier Code of Conduct.

Purchase orders

Your Purchase Order will be emailed to you at your nominated email address. If your email address has changed, you can request a change of details at

Yes – please send your request to your RMIT contact (requester). For other purchasing enquiries please contact

Order specific queries

Advise your RMIT contact (requester) immediately. For broader issues of supply, you can also contact


RMIT’s “No PO, No Pay” policy will be strictly applied and therefore purchase order numbers are now mandatory for all invoices.

Invoices without a purchase order number referenced will be sent back to the supplier.

Your invoices and enquiries can be sent to

Tell me more about digital signatures (e-signatures)? 

RMIT encourages our suppliers to use e-signature in transacting with us. The e-signature/pipeline to register e-signature is mandatory for Preferred and Approved Suppliers to transact with RMIT University Vietnam.


RMIT is now strictly enforcing the existing “no PO (purchase order), no pay” policy.

There is no requirement for you to download or access Workday, nor is there an additional cost with having to transact electronically with RMIT.

Workday will:

  • ensure RMIT staff buy in accordance with our contractual agreements,
  • reduce the risk of delayed payment, 
  • reduce administrative activities when transacting with RMIT,
  • with the enforcement of RMIT’s “No PO, No Pay” policy, help ensure your order has been approved by the correct people through automated workflows, and
  • help ensure RMIT buyers promptly receive delivered products and services, triggering prompt invoice payment.