Rethinking business responsibility
Most people just click “accept” when they install an app or sign up for a service. They don’t read the terms, and realistically, they can’t be expected to. Businesses need to take more responsibility for how data is used, rather than relying on users to protect themselves.
A more practical approach is to reduce risk from the start. Not every business needs to collect so much data. Limiting what is collected, using safer default settings, and being more careful about how data is shared can already make a big difference.
There is also a need for stronger and more independent monitoring. This could be done through government or trusted third parties. The key point is that responsibility should not sit with individual users, but with institutions that have the ability to enforce standards.
The financial sector offers a useful comparison. When people sign mortgage documents, they rarely read everything. They rely on the fact that banks are regulated and expected to follow clear rules. A similar approach can work for data, where users trust that platforms are being monitored, rather than trying to protect themselves all the time.
A gap remains between companies. Some invest seriously in data protection, while others do very little. A more consistent baseline would help reduce this gap and limit misuse.
Communication also needs to improve. Instead of long and complex policies, businesses should explain in simple terms what data is collected and why. That alone can build more trust than formal compliance.
Ultimately, compliance should not be treated as a box to tick. It is part of building a system where data can be used but not abused.
A shared responsibility for the future
Stronger data protection will not be achieved through harsher penalties alone. In many cases, punishment is not sufficient to prevent harmful behaviour. The focus should shift to prevention and shared responsibility.
For regulators, the priority is to keep rules simple, clear, and practical. When regulations are too complex, people ignore them. Governments should focus on guiding, monitoring, and intervening early to reduce harm, rather than adding more layers of rules or shifting responsibility onto businesses or users.
Businesses need to act earlier as well. They have the tools to detect misuse, so they should focus on prevention, not just response. Clear communication with users is also important so people understand what they are agreeing to.
Users must also play their part. Many still share personal data without fully considering the consequences. Even small habits, such as sharing less personal information and taking a moment before giving consent, can significantly reduce risk. For example, it is useful to check the sender’s email address before clicking on a link or opening a file.
Ultimately, data protection depends on shared responsibility. Regulators set the framework, businesses build safer systems, and users become more aware of how their data is used. This balance helps strengthen trust in digital systems.
Story: Dr James Kang, senior lecturer in Computer Science at RMIT University Vietnam