Assessment

You are required to submit assessment items and/or ensure performance-based assessment is completed by the due dates. Where, however, you will be prevented from submitting an assessment item on time, by circumstances outside your control, you may apply in advance to the course coordinator for an extension to the due date of up to seven (07) calendar days. Where an extension of greater than seven (07) days is needed, you must apply for special consideration, unless you have an equitable assessment arrangement which provides for negotiation of submission dates with the relevant academic staff.

Further information about the extension of time can be found in the Assessment and Assessment Flexibility Policy.

How to apply

If you are seeking such an extension, you must apply no less than fully 24 hours of one (01) working day before the official due date. Complete the Application for extension of time to submit Assessment work form and lodge it with the course coordinator (via Student Connect Portal, or direct email to the course coordinator). You are also required to provide documentary evidence to justify your circumstances.

Application for extension of time to submit assessment work form (156KB, 2p)

Assessment of applications

Course coordinators will grant extensions of time for submission of assessable work to you of up to seven (07) calendar days from the original submission deadline.

Outcome of applications

Within two (02) working days of an application being submitted, the course coordinator will notify you via email whether the extension has been granted. You are advised to submit the work directly to the assessor as soon as you can, to minimize deduction of marks if the extension is not granted.

Special consideration allows the University to take account of unexpected circumstances outside your control that can affect your ability to complete an assessment. Examples of unexpected circumstances for eligibility may include:

• an unexpected short-term physical or mental health condition
• difficult personal circumstances or significant emotional disturbance
• unexpected carer responsibility for a member of your immediate family
• bereavement of an immediate family member 
• having been the victim of a serious crime
• other unexpected circumstances outside your control, such as:
• an unavoidable employment, family, cultural, religious or elite sporting commitment
• severe disruption of living arrangements
• financial hardship, such as sudden loss of employment or income
• serious technical issues during an online assessment.

Note that applying for special consideration does not guarantee it will be granted. Each application will be assessed on a case by case basis.  Further information about special considerations can be found here.

How to apply

You must apply for special consideration no later than five (05) working days after the relevant examination or assessment deadline. Complete the Special Consideration Application form and lodge it with Student Connect or via email to VN Assessment Support at assessment.support@rmit.edu.vn.

• Application for special consideration form
• Application for special consideration (sample)

Applications should be supported by an impact assessment statement in Section B of the application form (if the reason of your special consideration is related to a medical ground) and relevant supporting documentation. If you cannot obtain the impact assessment statement or supporting documents within five (05) working days, you should lodge an incomplete application form and provide the additional documents within five (05) working days from the date of your lodgment.

If you are seeking an extension of time, you are advised to submit your work as soon as possible, to minimise deduction of marks if an extension is not granted (or a shorter extension is granted).

If your special consideration application is late, you are still entitled to lodge the application but should include a detailed explanation of why it is late, supported by valid documented evidence. Late applications can only be accepted in exceptional circumstances. The Academic Registrar's Group (ARG) will determine if there are special circumstances sufficient to allow a late application.

Assessment of applications

Complete applications that include supporting documentation and evidence will be considered within ten (10) working days. Communications about your application will be through your RMIT student email account. It is your responsibility to check your account regularly, promptly respond to any requests for information or action and ensure your account can receive incoming emails.

Outcome of applications

Possible outcomes of a special consideration application are:

• an equivalent assessment (your course coordinator decides the form of equivalent assessment task)
• an extension of time (if you have applied for an extension, continue to work on the assessment and submit it as soon as you can, even if you have not yet received your outcome)
• a deferred assessment (a further opportunity to sit the assessment)
• other arrangements deemed appropriate to your circumstances and the course concerned
• a late course withdrawal without academic penalty
• denial of an application
• cancellation of an application for lateness or incompleteness
• withdrawal of an application

The following outcomes are not available:

• An increase in the mark you achieved in an assessment
• A transfer or increase in the weighting of other assessment tasks so that the assessment task affected by adverse circumstances is no longer required
• Supplementary assessment

The outcome notification is copied to your course coordinator. Where an outcome requires you to contact your course coordinator or School by a given date, you must do so by the date specified, otherwise, the outcome may be deemed to have lapsed.

While an application may be approved, outcomes provided are subject to change. If we receive relevant information that leads to the outcome being changed, we will notify you of a revised outcome.

It may not be possible to always approve assessment adjustments and there are some circumstances in which Late course withdrawal without academic penalty is the only available outcome.

Equitable assessment arrangements (EAA) are provided to accommodate students with a disability, long-term illness and/or mental health condition.

EAA may also be available if you are the primary carer for a close family member with a disability, long-term illness and/or mental health condition, where this means that you require adjustments to enable you to participate in an assessment activity.

An EAA is an adjustment or alteration to the standard conditions or format of assessment. It can apply to any formal assessment task or exam described in the course guide.

An EAA does not represent a weakening or lowering of the academic standard being assessed. You must still meet the inherent requirements of the course and program.

For further information visit Equitable Learning Services.

How to apply

Make an appointment to meet with an Equitable Learning Advisor through the Online Portal or contact Equitable Learning Services (ELS) by emailing ELS RUVN at EquitableLearning@rmit.edu.vn as soon as possible: at least six (06) weeks before an exam or four (04) weeks before your first assessment task. If you register after this time, there is no guarantee that the University will be able to offer a full range of assistance.

Applications must include supporting documentation from a health practitioner (example: doctor, psychologist, or social worker) who is treating the condition.

Assessment of applications

Applications for EAA are considered by ELS advisors.

Outcome of EAA

Possible outcomes of an EAA application include:

• flexible conduct and supervision arrangements
• use of ergonomic furniture or special seating arrangements
• use of a computer for a traditionally paper-based examination
• use of assistive technology (Jaws, Zoomtext, Dragon, R+W Gold, Braille Machine)
• alternative format examination materials (e.g. large print, audio, Braille, electronic)
• additional reading and/or assessment time
• rest breaks
• enabling assistance (e.g., scribe, AUSLAN interpreters)
• alternative forms of assessment (take home exam paper, video presentation)
• flexible timeframes for submission of work or attendance for assessment tasks

If you withdraw from a course or fail a course, or cancel your program enrolment, after the Census Date (Friday week 4), or have paid the fees for your enrolment, you may apply to have your tuition fee payments refunded or transferred to a later semester for courses where the following conditions apply:

• circumstances outside your control made it impracticable for you to complete the course; and
• these circumstances did not make their full impact on you until on or after the census date in the course; and
• you had not had assessment results such that you would certainly have failed the course at the time the circumstances made their full impact.
   

For further information refer to Remission and Removal of Debt Procedure. 

How to apply

A complete application for a remission of debt must be submitted within one calendar year of the withdrawal date, or where you have not withdrawn, within one calendar year of the end-date of the relevant teaching period. You must complete the Application for Remission (removal) of debt in special circumstances form and lodge it with all required supporting documentation with Student Connect or via email to VN Assessment Support at assessment.support@rmit.edu.vn.

Application for remission (removal) of debt in special circumstances form (528KB, 4p) 

Assessment of applications

Applications for Remission (removal) of debt in special circumstances are considered by authorised staff within the Academic Registrar's Group (ARG) office.

Outcome of applications

Possible outcomes of remission of debt application are a refund or re-credit of tuition fees. The Academic Registrar’s Group (ARG) office will notify you of the outcome within sixty (60) calendar days of receipt of the complete application.

Requesting a review of the decision

You have twenty-eight (28) calendar days from the receipt of the decision to request a review of the decision by writing to VN Assessment Support via email at assessment.support@rmit.edu.vn. The review outcome notification will be sent to your student’s email within twenty-eight (28) calendar days from the date you submit your review request.

Students in UniStart Academic Program have separate assessment support processes applied to their program. Please contact your lecturers or reach out to VN Assessment Support at assessment.support@rmit.edu.vn if you have any questions or further concerns.