How to register for an exchange program

How to register for an exchange program

Follow the steps below to register for an exchange program to a partner university of RMIT.

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Step 1. Attend an information session

Global Experience information sessions will provide you with a comprehensive understanding of the exchange registration process. Attending an information session is compulsory if you are planning on registering for an exchange program.

Step 2. Research host institution preferences

What to consider when choosing your preferences? For each preference you choose, please ensure you have considered the following:

  • I meet the eligibility criteria for the exchange program
  • The host institution’s grading (‘Green’, ‘Amber’, ‘Red’ or “Closed’) - choose up to 4 host institutions, of which at least one host institution preference is graded ‘Green’
  • The host institution offers sufficient courses in my study area, in the semester(s) that I will be on exchange, that are available to exchange students
  • The host institution offers courses in English or in a language of instruction for which I am eligible
  • The host institution offers additional services that I require; for example, disability support
  • The host country’s climate, culture, geographical situation, language(s) spoken and political situation
  • The estimated cost of living in my host country for the duration of my exchange
  • The host institution offers accommodation options and/or services that suit my lifestyle and needs
  • I can meet my academic, personal and professional goals during my exchange if I attend this institution; for example, complete an internship and/or learn a new language

Make sure you have researched and are happy with all of your host institution preferences before registering your interest, as you may be nominated to your second, third, or fourth preference.

In order to ensure that you have room in your program structure and to effectively research potential institutions, we recommend following the below steps:

  • Check your RMIT program structure

    • In order to determine how far you’ve progressed in your program structure and what courses you have remaining, consult with your Senior Academic Advisor (RMIT Connect) and your Program Coordinator about how an exchange program can fit into your RMIT program structure.
    • It is possible to take courses at a host institution to meet the requirements of core courses, program electives or general electives.
  • Save your electives

    • Remember: Using general electives will reduce the complexity of your registration and increase the chances of your study plan being approved
Select your host Institution preferences
  • Preference guidelines: When registering for exchange, you are required to choose up to four  host institutions, in order of preference, where you would like to be placed for your exchange.

  • Grading scale: We have a limited number of exchange places available at each host institution, based on the number of students being sent between RMIT and the host institution over time. To give an indication of how competitive a host institution is, and how many exchange places are available, each host institution is graded ‘Green’, ‘Amber’, ‘Red’ or ‘Closed’:

 Green

 Amber

 Red

Closed

High Availability - usually more exchange places available than applicants

Less Competitive

Possibly more funding available

GPA Requirement: >2.0

Moderate Availability - usually similar exchange places available to applicants

Moderately Competitive

Popular Destination

GPA Requirement: >3.0 (approximately)

Low Availability - usually more applicants than exchange places available

Highly Competitive

Very popular destination

GPA Requirement: >3.5 (approximately)

Closed - currently no exchange places available

To ensure we can successfully place you at one of your preferred host institutions, choose at least one host institution preference that is graded ‘Green’.

How to search for suitable preferences

To ensure your preferred host institutions are suitable for you, you are required to carefully research your preferences and identify courses available for credit transfer to RMIT. To help you do this, we have designed the following tools:

1. Browse the Host Institution List

We suggest you start your research by exploring the Host Institution List and using the ‘Country’ drop-down menus to view host institution profiles. Please pay particular attention to the ‘Exchange Study Level, ‘Exchange to/from' and ‘Notes’ sections to determine whether exchange to your chosen host institution is possible within your study area, and note the host institution’s grading, as explained above.

Each host institution profile features a link that will take you to a dedicated brochure that contains more information about the host institution, academics, living, funding, and more. Please follow the links to the host institution webpage; for example, under ‘Academics’ or ‘More Information’, to search for more information about courses on offer to exchange students and in your study area. If you require additional information, please contact RMIT Global Experience - do not contact the host institution directly.

2. Check the Course Equivalency Database

To determine whether your RMIT courses are compatible with courses at your preferred host institutions, we suggest you use the Course Equivalency Database as a starting point. This database holds a list of RMIT courses that have been approved as equivalent to courses offered at host institutions.

Please note that this database is not a comprehensive list of what could be studied at each host institution, and that the database is to be used as a reference guide only. As courses at host institutions are subject to change, you are advised to visit the host institution webpage to search for more information about courses on offer to exchange students and to determine whether exchange is possible within your study area. Please also note that study plans are individual to each student and prior approvals are not a guarantee for future approvals.

When considering courses, make sure that:

  • They are available to exchange students
  • They are offered in the semester(s) that you will be on exchange
  • They are offered in English or in a language of instruction for which I am eligible
  • You meet any prerequisites associated with the course

When searching for compatible courses at your preferred host institutions, please keep in mind that using RMIT electives, will broaden your options of what you can study whilst on exchange, and make the process of getting a study plan approved further down the track a lot easier.

Sign-up early in the semester to allow yourself time to research your options.

Step 3. Register via Mobi by the deadline

To register for exchange and submit your host institution preferences, please create an account on Mobi, RMIT’s online application portal.

Once you have created an account on Mobi, please log in and complete your exchange registration by the following deadlines:

  • Semester 1 Exchange: 15 May - Registration opens on 15 April
  • Semester 2 Exchange: 30 September - Registration opens on 01 September

Step 4. Assessment and nomination by RMIT Global Experiences

Following the exchange registration deadline, RMIT Global Experiences will assess your exchange registration and nominate you to a suitable host institution within two weeks.

You will receive your nomination via Mobi by the following deadlines:

  • Semester 1 Exchange: 31 May
  • Semester 2 Exchange: 15 October

Please note that a nomination by RMIT Global Experiences is not an acceptance by the host institution. Acceptance by the host institution is dependent on you submitting a finalised and approved study plan, and successfully applying to the host institution as per our instructions.

Get Set Nomination Briefing

Once you have received your nomination, you will be requested to attend our “Get Set Nomination Briefing”. The briefing will provide you with everything you need to know to finalise your nomination.

Step 5: Accept your nomination and create your study plan

Accept or withdraw your nomination

To accept your nomination you must login to Mobi and either ‘accept’ or ‘withdraw’ your exchange program nomination. Once you have accepted your nomination, you can take the following steps.

Register and attend an individual exchange advising session

To assist you with completing your study plan, please register for an individual advising session with Global Experience team. Before attending the session, you should have prepared a draft version of your study plan. Your study plan should be based on your initial research and courses listed as part of your exchange program registration.

Global Experience team will meet with you individually to discuss the following items:

  • Study plan
  • Course equivalency guidelines
  • Host institution details
  • Next steps in the process.

Step 6. Seek academic approval of your study plan

In order to approve your study plan, your Program Coordinator may require information such as course descriptions, credit weighting and assessment requirements. Please use the tools listed under Step 2 to find some of this information:

Assessment criteria of course equivalencies

Some host institutions do not release course descriptions until quite late. If this is the case, please base your research on courses offered in the previous year. If you require additional information, please contact RMIT Global Experiences - do not contact the host institution directly.

We recommend you seek approval for a minimum equivalent of 60 RMIT credits in order to allow for unavailability of courses upon arrival at the host institution.

Step 7. Submit your approved study plan via Mobi

Submit your finalised and approved study plan via Mobi by the following deadlines:

  • Semester 1 Exchange: 1 August
  • Semester 2 Exchange: 15 December

Step 8. Apply to your nominated host institution

The Global Experiences team will provide you with specific application instructions for your nominated host institution. You will receive these instructions via Mobi after the study plan deadline.

Step 9. Acceptance by host institution

Following your application to your nominated host institution, your host institution will send notification of the outcome of your application, either to RMIT Global Experiences or directly to you. If the latter, please notify RMIT Global Experiences of the outcome of your application.

Only once you have received your official acceptance from the host institution, you should  make further travel arrangements, including flights and visas.