How to register for an exchange program

How to register for an exchange program

Please follow the steps below to register for the Global Exchange Program to a partner university of RMIT.

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Step 1. Attend an information session

Global Experience information sessions will provide you with a comprehensive understanding of the exchange registration process. Attending an information session is compulsory if you are planning on registering for an exchange program.

Look out for emails from Global Mobility Team and follow our RMIT Vietnam Global Mobility Facebook page for more updates on our information sessions.

Step 2. Research host institution preferences

What to consider when choosing your preferences? For each preference you choose, please ensure you have considered the following:

  • You meet the eligibility criteria for the Global Exchange Program
  • You have at least 4 favorite partner universities with at least 1 place graded as Low Demand.

For details on Demand Level, please refer to each Exchange Partner page on Mobi for reference. You can also refer to the list of programs by discipline shared on RMIT Vietnam Website.

  • The host institution offers sufficient courses that are available to exchange students in your study area, in the semester(s) that you will be on exchange.
  • The host institution offers courses in English or in a language of instruction for which you are eligible
  • The host institution offers additional services that you require; for example, disability support
  • The host country’s climate, culture, geographical situation, language(s) spoken and political situation
  • The estimated cost of living in my host country for the duration of my exchange
  • The host institution offers accommodation options and/or services that suit my lifestyle and needs
  • Whether you can meet your academic, personal and professional goals during your exchange if you attend this institution; for example, add a minor to your program/complete an internship and/or learn a new language and/or travel to other places etc.

Make sure you have researched and are happy with all of your host institution preferences before registering your interest, as you may be nominated to your second, third, or fourth preference.

In order to ensure that you have room in your program structure and to effectively research potential institutions, we recommend following the below steps:

1. Check your RMIT program structure:

    • In order to determine how far you have progressed in your program and what courses you have remaining, consult with your Senior Academic Advisor (RMIT Connect) and your Program Coordinator about how an Exchange Program can fit into your current RMIT program structure.
    • It is possible to take courses at a host institution to meet the requirements of core courses, program electives or general electives.

2. Save your electives:

    • Remember: Using general electives will reduce the complexity of your registration and increase the chances of your study plan being approved

Select your host Institution preferences

  • Preference guidelines: When registering for exchange, you are required to choose up to four  host institutions, in order of preference, where you would like to be placed for your exchange.

Note: The institutions to be ranked in the order of preference (i.e. the most favorite one is placed on top and others follow the order accordingly)

  • Grading scale: Each host partner has a limited number of exchange places available. To give an indication of how competitive a host institution is and how many exchange places are available, each host institution is rated by Demand Level: ‘Low’, ‘Medium’, ‘High’ or ‘Closed’:

Low Demand

Medium Demand

High Demand

Closed

  • High Availability - usually more exchange places (10+) available than applicants
  • Less Competitive
  • Possibly more funding available
  • GPA Requirement: >2.0
  • Moderate Availability - usually similar exchange places (5 – 10) available to applicants
  • Moderately Competitive
  • Popular Destination
  • GPA Requirement: >3.0 (approximately)
  • Low Availability - usually more applicants than exchange places (less than 5) available
  • Highly Competitive
  • Very popular destination
  • GPA Requirement: >3.5 (approximately)

Closed - currently no exchange places available

To ensure we can successfully place you at one of your preferred host institutions, choose at least one host institution preference that is graded ‘Low Demand’.

Note: The rating on Demand Level is based on the exchange agreement between RMIT and the Exchange Partners. ‘Low Demand’ does not mean that the program or destination is not good. Instead, many universities in fantastic destinations are rated as ‘Low Demand’ thanks to the expanded partnership between universities that allow more exchange places to be available for students. Therefore, you might want to consider to choose more universities in this group to better secure your place at the Global Exchange Program.

How to search for suitable preferences

To ensure your preferred host institutions are suitable for you, you are required to carefully research your preferences and identify courses available for credit transfer to RMIT. To help you do this, we have designed the following tools:

1. Browse the Host Institution List

We suggest you start your research by exploring the List of Global Exchange Partners . You can visit each Exchange Partner’s page on Mobi to view the partner institution profile. Please pay particular attention to the ‘Study Level’, ‘Demand Level' and ‘Disciplines Available’ sections to determine whether exchange to your chosen host institution is possible within your study area, and note the host institution’s grading, as explained above.

Each host institution profile features a link that will take you to a dedicated brochure that contains more information about the host institution, academics, living, funding, and more. Please follow the links to the host institution webpage; for example, under ‘Academics’, ‘For Exchange Students’, or ‘More Information’, to search for more information about courses on offer to exchange students and in your study area.

If you require any additional information, please contact RMIT Global Experience - do not contact the host institution directly at this stage to avoid any confusion caused.

2. Check the Course Equivalency

You are advised to visit the host institution webpage to search for more information about courses on offer to exchange students and to determine whether exchange is possible within your study area. Please also note that study plans are individual to each student and prior approvals are not a guarantee for future approvals.

When considering courses, make sure that:

  • They are available to exchange students
  • They are offered in the semester(s) that you will be on exchange
  • They are offered in English or in a language of instruction for which I am eligible
  • You meet any prerequisites associated with the course
  • The courses fit in your RMIT Program Structure

When searching for compatible courses at your preferred host institutions, please keep in mind that using RMIT electives, will broaden your options of what you can study whilst on exchange, and make the process of getting a study plan approved further down the track a lot easier.

Sign-up early in the semester to allow yourself time to research your options.

Step 3. Register via Mobi by the deadline (May and September each year)

To register for exchange and submit your host institution preferences, please create an account on Mobi, RMIT’s online application portal.

Once you have created an account on Mobi, please log in and complete your exchange registration by the following deadlines:

  • Semester 1 Exchange: 15 May - Registration opens on 01 March
  • Semester 2 Exchange: 30 September - Registration opens on 22 July

Step 4. Assessment and nomination by RMIT Global Experiences

Following the exchange registration deadline, RMIT Global Experiences will assess your exchange registration and nominate you to a suitable host institution within two weeks.

You will receive your nomination via Mobi by the following deadlines:

  • Semester 1 Exchange: 31 May
  • Semester 2 Exchange: 15 October

Please note that a nomination by RMIT Global Experiences is not an acceptance by the host institution. Acceptance by the host institution depends on your submission of a finalized and approved study plan, and successful application to the host institution as per our instructions. 

Get Set Nomination Briefing

Once you have received your nomination, you will be requested to attend our “Get Set Nomination Briefing”. The briefing will provide you with all necessary information you need to know to finalize your application process for the Global Exchange Program.

Step 5: Accept your nomination and create your study plan

Accept or withdraw your nomination

To accept our nomination, you must login to Mobi and choose ‘Accept’ your Exchange Program nomination. Once you have accepted your nomination, you can take the following steps.

Register and attend an individual exchange advising session

To assist you with completing your study plan, please register for an individual advising session with Global Mobility Team at room 1.1.24 (SGS Campus) or 1.1.6 (Hanoi Campus). Before attending the session, you should have prepared a draft version of your study plan. Your study plan should be based on your initial research and courses listed as part of your exchange program registration.

Global Mobility Team will meet with you individually to discuss the following items:

  • Study plan
  • Course equivalency guidelines
  • Host institution details
  • Next steps in the process

Book your one-to-one consultation here!

 

Step 6. Seek academic approval of your study plan

In order to approve your study plan, your Program Coordinator may require information such as course descriptions, credit weighting and assessment requirements. Please use the tools listed under Step 2 to find some of this information:

Assessment criteria of course equivalencies

Some host institutions do not release course descriptions until quite late. If this is the case, please base your research on courses offered in the previous year.

If you require additional information, please contact RMIT Global Experiences - do not contact the host institution directly at this stage to avoid any confusion caused.

We recommend you seek approval for a minimum equivalent of 60 RMIT credits in order to have some back-up options in case some courses are not available upon arrival at the host institution.

Step 7. Submit your approved study plan via Mobi

Submit your finalized and approved study plan via Mobi by the following deadlines:

  • Semester 1 Exchange: 1 August
  • Semester 2 Exchange: 15 December

Step 8. Apply to your nominated host institution

The Global Experiences team will provide you with specific application instructions for your nominated host institution. You will receive these instructions via Mobi after the study plan deadline.

Step 9. Acceptance by host institution

Following your application to your nominated host institution, your host institution will send notification of the outcome of your application, either to RMIT Global Experiences Office or directly to you. If the latter, please notify RMIT Global Experiences of the outcome of your application.

Only once you have received your official acceptance from the host institution, you should make further travel arrangements, including flights and visas.

Step 10. Attend the Pre-Departure Session

Pre-departure Session are facilitated by RMIT staffs, Global Experience Peer Advisors and Global Experience Ambassadors.

The session is a great way to prepare for your global experience – it combines advice and first-hand experience from returned students, with tips and strategies from experts on your health for coping with the initial culture shock or unexpected situations.

There is an opportunity to address specific questions to the returned student panel at the end of the session.

Step 11. Your Global Adventure Begins!