Employment Opportunities for AlumniHUMAN RESOURCES & ADMINISTRATIVE ASSISTANT

HUMAN RESOURCES & ADMINISTRATIVE ASSISTANT

Closing date: 
Expired
Location: 
TP. Hồ Chí Minh
Employment Type: 
Full time - Fixed term/Contract
Salary: 
Negotiable
Contact name: 
RMIT Employment Consultant
Contact email : 
Contact phone: 
(84-8) 3776 1300 ext 2280

  Job Purpose Administrative Assistants ensure the efficient
     day-to-day operation of the office, and support the work of
     management and other staff. Primary Duties and Responsibilities
     Administrative Assistants perform a wide range of duties
     including some or all of the following:
     Reception
     • Answer general phone inquiries using a professional and
     courteous manner
     • Direct phone inquires to the appropriate staff members
     • Reply to general information requests with the accurate
     information
     • Greet clients/suppliers/visitors to the organization in a
     professional and friendly manner
     Office administration
     • Management of office equipment
     • Maintaining a clean and enjoyable working environment
     • Handling external or internal communication or management
     systems
     • Managing clerical or other administrative staff
     • Organizing, arranging and coordinating meetings
     • Sorting and distributing incoming and outgoing post
     • Pays employees by calculating pay; distributing checks;
     maintaining records.
     • Administers student fees, medical insurance, savings bond,
     and disability programs by advising employees of eligibility;
     providing application information; helping with form completion;
     verifying submission; notifying employees of approvals.
     • Use computer word processing, spreadsheet, and database
     software to prepare reports, memos, and documents
     • Sort incoming mail, faxes, and courier deliveries for
     distribution                                       
     • Prepare and send outgoing faxes, mail, and courier parcels
     • Forward incoming general e-mails to the appropriate staff
     member
     • Purchase, receive and store the office supplies ensuring that
     basic supplies are always available
     • Code and file material according to the established
     procedures
     • Update and ensure the accuracy of the organization's
     databases
     • Back-up electronic files using proper procedures
     • Provide secretarial and administrative support to management
     and other staff
     • Make travel, meeting and other arrangements for staff
     • Coordinate the maintenance of office equipment
     Assist with financial management
     • Use computer software to prepare invoices and salary payroll

     • Process accounts payable ensuring timeliness and accuracy of
     information
     • Process accounts receivable ensuring timeliness, accuracy of
     codes and appropriate backup
     • Prepare accurate bank reconciliations and deposits
     • Administer petty cash according to established procedures
     • Month end duties as required Provide Board support
     • With the Executive Director, prepare meeting agendas and
     supporting material for distribution
     • Ensure the timely distribution of material to the Board
     • Support the Board with meeting, travel and other arrangements

     • Draft minutes of Board meetings for review by the Executive
     Director
     • Create action list for management staff from board meetings
     Working Conditions
     • Administrative Assistants work in an office environment.
                                                
     • Administrative Assistants usually work a standard workweek.
     • Administrative Assistants may be required to work some
     overtime hours such as attending Board meetings.
     Human Resources Administrative Assistant Skills and
     Qualifications: Administrative Writing Skills, Verbal
     Communication, Maintaining Employee Files, Compensation and Wage
     Structure, Orienting Employees, Benefits Administration,
     Professionalism, Organization, Teamwork, Time Management.